Administrative & IT Assistant

An exciting opportunity has arisen at Control Union at Davao, Philippines for ADMINISTRATIVE & IT ASSISTANT.

As an Administrative and IT Assistant you will provide administrative and technical support/assistance to the organization. Handles software, hardware, and network-related issues to ensure the smooth functioning of IT systems.

Are you a business-driven, innovative and result-oriented person, and do you want to be part of our international network? Then we are looking for you!

Tasks and responsibilities

Administrative

• Assist with general office administration tasks such as document filing, photocopying, scanning, and organizing office records
• Assist with answering incoming calls when required
• Receive and deliver couriers to incoming and outgoing mail
• Ensure that the office space is well-maintained, clean, and tidy, and identify any maintenance issues that need to be addressed
• Complete various errands such as purchasing office supplies, running company-related errands, and delivering documents, parcels, and samples to different offices
• Maintain complete confidentiality in all matters related to the company
• Provide logistics support to admin in handling laboratory
• Perform other duties and tasks as assigned by the HR and Admin Manager and reports to Admin Specialist in day-to-day business operations

Information Technology

• Monitor and maintain company IT systems and framework to ensure optimal functionality and performance
• Troubleshoot system, hardware, software, and network problems
• Set up user accounts and handle user access permissions with HR and Admin Manager’s approval
• Assist in maintaining IT asset inventory and documentation
• Provide technical support including queries regarding networks, systems, applications, issues and troubleshooting to on-site and remote employees
• Install / configure and setting up of computer hardware, operating systems and software applications as and when required with HR and Admin Manager’s approval
• Support IT-related procurement by coordinating with suppliers and vendors with HR and Admin Manager’s approval
• Ensure adherence to IT and data security protocols and assist in system upgrades and implementations
• Perform other duties and tasks as assigned by the HR and Admin Manager and reports to Admin Specialist in day-to-day business operations

Requirements

• Graduate/ diploma certification in Information Technology, Computer Science, or Computer Engineering or equivalent
• Minimum one (1) year to two (2) years of working experience as Administrative Assistant and IT Support
• Must possess a valid driver’s license and a clean driving record
• Excellent communication and interpersonal skills
• Ability to work independently and within a team environment
• Must be reliable, energetic, and have a positive attitude
• Willingness to learn and operate office equipment such as copiers, scanners, and printers
• Good knowledge of computer applications such as Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat

Our Company

From our roots in agricultural inspections, Control Union have been operating for over 100 years and by now are engaged in many fields including inspections, certifications, logistics, collateral management and risk management etc. Our in-depth knowledge and experience covers all aspects of the supply chain in many industries including agriculture, textile, energy, forestry and sustainability etc.

Want to learn more about our company and the opportunities we offer in the region? Visit Control Union Philippines to discover more about our work and how you can be part of our team.

Disclaimer: Please do not expect our team to respond if you do not meet the specified requirements.